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Privacy Policy

At HRMS SaaS, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

1. Information We Collect

We collect information that you provide directly to us, such as when you create an account, use our services, or communicate with us. This may include:

  • Personal information (e.g., name, email address, phone number)
  • Company information
  • Employee data (for HR management purposes)
  • Usage data and analytics

2. How We Use Your Information

We use the information we collect for various purposes, including:

  • Providing and maintaining our service
  • Improving and personalizing user experience
  • Communicating with you about our service
  • Ensuring the security and integrity of our platform
  • Complying with legal obligations

3. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized or unlawful processing, accidental loss, destruction, or damage. However, please note that no method of transmission over the Internet or electronic storage is 100% secure.

4. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

5. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

  • The right to access your personal information
  • The right to rectify inaccurate personal information
  • The right to erase your personal information
  • The right to restrict processing of your personal information
  • The right to data portability
  • The right to object to processing of your personal information

6. Third-Party Services

Our service may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to read the privacy policies of any third-party sites you visit.

7. Children's Privacy

Our service is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us.

8. GDPR Compliance

For users in the European Union (EU) and European Economic Area (EEA), we comply with the General Data Protection Regulation (GDPR). In addition to the rights mentioned above, you have the following rights:

  • The right to be informed about our collection and use of your personal data
  • The right to withdraw consent at any time, where we rely on consent to process your personal data
  • The right to lodge a complaint with a supervisory authority

We process personal data on the following legal bases:

  • Consent
  • Performance of a contract
  • Compliance with a legal obligation
  • Legitimate interests

For data transfers outside the EU/EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses or Privacy Shield certification.

9. CCPA Compliance

For California residents, we comply with the California Consumer Privacy Act (CCPA). In addition to the rights mentioned above, you have the following rights:

  • The right to know what personal information we collect, use, disclose, and sell
  • The right to request deletion of your personal information
  • The right to opt-out of the sale of your personal information (Note: HRMS SaaS does not sell personal information)
  • The right to non-discrimination for exercising your CCPA rights

To exercise your rights under CCPA, you can contact us using the information provided in the "Contact Us" section. We will respond to verifiable consumer requests within 45 days.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top of this Privacy Policy.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Email: privacy@hrmssaas.com

Phone: (123) 456-7890

Address: 123 HRMS Street, Suite 456, HR City, 78901

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